Job Description

One of our clients in Philadelphia is looking for an Administrative Coordinator with experience in the commercial real estate industry to join their growing team and support brokerage operations. This contract-to-hire position is 100% on-site.

The Administrative Coordinator will play a critical role in supporting brokers and fee-earners in their day-to-day activities. This role requires prior experience in the commercial real estate industry, strong technical skills, excellent organizational abilities, and a can-do attitude. The right candidate will thrive in a fast-paced, collaborative environment.

Key Responsibilities:

Brokerage Support:

• Manage and maintain brokerage databases, including CRM management tools such as Salesforce.
• Coordinate deal entry and manage the brokerage deal pipeline.
• Conduct reports for data tracking and insights.
• Provide research assistance to brokers on market trends and competitors.
• Create and update meeting materials
• Collaborate with the team to plan and execute client events and brokerage events as needed.

General Administrative Support:

• Closely partner with the team to ensure cohesive branding and client-facing materials.
• Handle document uploads and digital file organization.
• Maintain office supplies and restock kitchen areas.
• Order office supplies while staying on top of inventory needs.
• Provide general administrative assistance to brokers and the wider team.

Qualifications and Requirements:

• Education: Bachelor’s Degree in Business Administration, Marketing, or a related field is strongly preferred.
• Experience: 2-5 years of experience in a professional environment. Commercial real estate experience is a must .
• Technical Skills:
• Proficiency in Microsoft Office Suite, especially Excel.
• CRM systems like Salesforce (experience required).
• Working knowledge of marketing tools like InDesign and Photoshop is a plus but not mandatory.
• Key Competencies:
• Demonstrated organization skills and meticulous attention to detail.
• Ability to multitask and work effectively in a fast-paced environment.
• Strong written and verbal communication skills.
• Problem-solving aptitude and resourceful navigation of challenges.
• Team-oriented approach with flexibility to adjust to dynamic needs and priorities.
• Confidence in task execution and ability to ask the right questions.

Apply Now!

Ready to take the next step? Submit your application and updated resume today.

Job Tags

Similar Jobs