Job Description

Koloma is a geologic hydrogen company that leverages its technology, proprietary data, and human capital advantages to identify and commercialize these resources on a global scale. We are developing technologies that will enable the production of low cost, reliable, carbon-free hydrogen. Our team is led by seasoned energy executives and world-renowned technical thought leaders.

We are looking for a highly organized and proactive Program Administrator to support our fast-growing company and the expansion of partnership and R&D activities in the Columbus Office. This position requires a dynamic professional who can efficiently manage office, laboratory, and partnership operations/relations while providing high-level administrative and professional support to executives, Directors, and Partners-in-residence at Columbus . The ideal candidate will have exceptional ability to work on various projects, exhibit strong communication skills, and keen attention to detail to ensure seamless daily operations and administrative support.

Required Qualifications

• Bachelor’s degree in Business Administration, Management, or other professional field preferred.
• 5+ years of experience as a Program Administrator, Project Manager, Office Manager, or similar role in a corporate atmosphere.
• Strong problem-solving skills and ability to anticipate upcoming office and administrative needs.
• Ability to work independently and collaboratively with all levels within the organization and external stakeholders.
• Strong organizational and time-management skills, with the ability to multitask in a fast-paced environment.
• Experience managing confidential and sensitive information with discretion.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, SharePoint).

Preferred Qualifications

• A PMP certification is strongly preferred.

Job Responsibilities

Office Management

• Oversee daily office operations, ensuring a well-organized and efficient work environment.
• Manage office supplies, subscriptions, vendor relationships and facility maintenance.
• Manage facility-related invoicing (parking, cable etc.) and maintenance issues.
• Plan and coordinate office events, team meetings, and employee engagement activities.
• Act as a point of contact for office-related inquiries and external stakeholders.
• Provide high-level administrative support to C-suite executives, including managing schedules making travel arrangements and reimbursing expenses as needed.
• Assist in coordinating meetings such as all hands, board meetings, and investor meetings.
• Set-up of virtual offices, mail management and office equipment.
• Act as a liaison between executives and internal/external stakeholders, ensuring smooth communication and follow-up.
• Assist with onboarding of new hires, managing office space and logistics (IT set up, stationary, swag etc.).
• Support special projects, corporate initiatives, and cross-functional team collaborations as needed.
• Assist in coordinating events, conferences, and industry engagements attended by the executive team.

Project Management

• Track and communicate team projects and their progress from ideation to completion
• Work with CTO and various project managers to set and communicate priority levels, timelines, key milestones, and deadlines
• Ensure consistent and effective communication between managers and executive team

Laboratory Financial and Reporting Management

• Manage and communicate laboratory budget
• Manage and coordinate client data reporting
• Manage facility-related billing and invoicing

Partnership Coordination/Management

• Coordinate Koloma attendance and schedule
• Coordinate Laboratory tours and reviews
• Coordinate Safety Briefings and PPE
• Develop/standardize Koloma Labs marketing materials
• Work with PR/GR team to coordinate public-facing communication
• Develop/standardize Koloma Labs T&Cs
• Coordinate travel and lodging
• Manage visitor calendar
• Coordinate meals and social gatherings

Onboarding Notes

• Koloma provides exceptional benefits including healthcare, vision, and dental and a retirement plan.
• This is an in-office role in Columbus, OH. Koloma supports flexible schedules where practical, but maintaining our strong culture, focus, and momentum requires team members to be in-office.
• Industry-competitive compensation with significant stock option upside.

This job description is not designed to contain a comprehensive list of duties or activities that are required, and some responsibilities may change.

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